5 things to consider when downsizing your workspace

To downsize, or not to downsize. In 2021, that is the question.

If last year taught us anything, it is that the world as we know it can change at the drop of a hat. Many offices and jobs were flipped completely upside down and shaken out.

Still, many owners and managers of small and large workspaces alike had to make many difficult decisions with regards to downsizing.

5 factors to consider when downsizing your workspace:
Workplace technologies

When considering downsizing your workspace, considering the technologies currently in use and technologies available to your team are important. Many offices are considering switching to coworking or shared office space as their teams are not required to come in or visiting the office as frequently.

And there are many workplace technologies available nowadays that help manage these processes, like desk booking systems. Simply decide what days you’ll be visiting the office and reserve your space.

Analysis of utilisation metrics

Before downsizing, it is important to understand the utilisation rates of your office. You must understand which functions are even eligible for remote working or hybrid working while understanding at what capacity you want your new office to function on a daily basis.

These metrics will dictate the potential size of your new offices and are easily accessible through desk booking systems that track utilisation down to the function and floor of each team.

The team not using as many desks as you thought? Time to downgrade!

New office design

Changing offices means also considering the design of your new space. Since many team members are only going to offices for meetings or collaboration sessions, considering office space with more meeting rooms or open spaces with large tables (less individual desks) is a trend we’re seeing more of recently.

Assessing other options

When considering downsizing it is important to consider all your options. Analyse things like how much it would be to break your rent versus staying the course of your lease. Subletting is another option, of course, or sharing the space with another group or company, if your team is comfortable with that.

Many offices have even converted into industry-specific co-working spaces, where they can work in a workspace customised to their needs.

Your team’s needs

You always want to consider what will work best for your current team. Understand their needs and think about how your space will work for them in the best way possible. A happy team is a productive team, so it would be worth it to send around some anonymous polls to see how your team feels about coworking, sharing desks, or hybrid working. Do what works best for them and address their concerns so they know you have their best interests at heart.

When it comes to productivity, many teams have found a hybrid working solution is the most convenient for them (and for their finances).

Utilising desk booking software helps support businesses returning to the office and transitioning to hybrid working. Analytics from desk booking software can even help teams to spend responsibly and remain productive.

A big factor here is also managing workplace capacity. You no longer have to guess whether your coworking space will be full when you head out to the office, you can check online and reserve your slot to remain responsible.

Utilising workplace technology like desk booking software can drastically improve your office footprint. By examining how much space is necessary along with how many people are using the space (and when), you can create a safer, more collaborative, and more productive environment for your employees. And isn’t that what we all want?

Doing all this while saving on real estate, rent, operations, maintenance, and other office expenses seems like a winning strategy no matter what.

So, what does downsizing your workspace look like? Will you be utilising desk booking software? We want to know your strategy!